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MANAGEMENT SECRETARY (JOB GRADE 5)

Location: Head Office; Mansa; Luapula Province

Posted: Nov 24, 2025

Job Purpose

To provide efficient and effective administrative and secretarial support services to Management, ensuring smooth office operations, effective communication, excellent document management and filing, scheduling of activities, events and meetings, and coordination of activities in line with organizational standards.

Requirements:

Qualifications and Skills

Core Qualifications:
• Grade 12 School Certificate or Equivalent with a minimum of Five (5) "O" Levels, which must include Credits or Better in English and Mathematics.
• Diploma in Public Administration or related Management disciplines
• Diploma in Secretarial Studies, with 120/60 wpm Shorthand and Typing Speed is a mandatory requirement.
• Minimum of Three (3) years of relevant work experience in similar roles
• Proven Computer Skills (Microsoft Office Tools and internet) is required
• Membership to a relevant Professional Body is not a must but is desirable
• Preferred Age Limit: Not older than 45 Years Next Birthday

Other Desirable Competencies / Skills / Attributes:

• Results-oriented with excellent organizational and time-management skills
• Attention to detail, high-grade accuracy, and analytical skills are needed
• Proven ability to multitask, prioritize, and meet tight deadlines is crucial.
• Excellent written and verbal communication skills
• Excellent people management, interpersonal and public relations skills
• Demonstrated proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook) is typically required and basic ICT knowhow is needed
• High integrity, professionalism, accountability and confidentiality are a must
• Demonstrated problem-solving and conflict management abilities